Office Coordiantor

Posted 14 February 2024
Job type Permanent
Discipline Property Administration
Contact NameMorné Ackerman

Job description

Office Coordinator
Ladbroke Grove, W10

Salary £25000
An exciting opportunity to join a market leading independent lettings agent as an OFFICE CO-ORDINATOR, to support daily operations from their offices
Our client, a market leading independent estate agent, is looking for an organised and detail-oriented OFFICE CO-ORDINATOR to support the daily operations of their sales and lettings departments.
Main Duties to include:
  • Welcoming everyone that visits the office, dealing with their enquiry in an efficient and professional manner
  • Registering new applicants and clients
  • Taking pride in the appearance of the front office, ensuring that it is always clean and tidy
  • Keeping track of keys passing in and out of the office, via the key log and RPS
  • Refreshing the window displays on a regular basis
  • Ordering office stationery
  • Support the lettings team with property administration, contracts, anti-money laundering and right-to-rent checks
  • Generating canvassing letters to prospective landlords
  • Mail merging
  • Booking viewings for negotiators in their absence
  • Booking market appraisals
  • Uploading photos, floorplans and EPC certificates to RPS
  • Uploading Land Registry and verifying information
Key Skills and Experience:
  • Precise attention to detail, processing high volumes of work accurately yet to deadline
  • Excellent customer service skills
  • Build and maintain strong relationships with all clients and staff
  • The ability to prioritise and manage pressure
  • Highly organised
  • Communnication skills – verbal and written
  • Planning, organising and time-management
  • Knowledge of Microsoft packages
  • Problem solving
  • Continuously exhibits a positive outlook
  • Ability to respond positively to challenges
Contact Details: If you are interested in this role as an OFFICE CO-ORDINATOR please send your CV to or call me on 07510 130646 .
Please Note: Rayner Personnel – Property Recruitment are acting as a recruitment agency with regards to this position. By submitting your application, you are consenting to Rayner Personnel processing and storing your data for the purposes of your job search.
We receive a great many applications for our vacancies and try to respond to as many as we can as quickly as possible. If you have not heard from a member of the team within 48 working hours, please assume that on this occasion your application has not been successful, but please feel that you may apply for other roles we are advertising in the future.