Email Etiquette

Email Etiquette

Technology has changed and transformed the way you would have traditionally applied for a job. Email, online applications, video applications, there are many resources that Employers use. It is less time-consuming than picking up the phone.

In a world that is constantly developing new and smart ways to communicate, you need to keep up. Email in some form of another has been around since the 1970’s but it is predicated that soon even email will be obsolete.

However, that is what we have to work with today, so let’s explore some do’s and don’ts with Email Etiquette:-

  1. Polish up your email address. You are more than likely to have an email address from an early age and probably daft. Potential employers do not want to see hotrod2000@wherever.com. Change your email address to something more appropriate and professional.
  2. Revisit your English Lessons. Don’t right ‘Hiya’. If you know the name of the person you are emailing, you should start your email with Dear ******. Don’t be gender specific. Use Dear Sir/Madam, you don’t want to run the risk of offending any female who receives the email. The best way forward, if you don’t know the person’s name is to write to their position. ‘Dear Recruitment Manager’ or equivalent.
  3. Slang Speak. We all do it on our phones when texting, abbreviating words into what is commonly known as TextSpeak. Remember to write in full sentences with no slang.
  4. Bullet points. Recruiters are busy people. Start with an opening paragraph expressing your desire to apply for the role and then use 5 or so bullet points summarising your suitability. Keep it factual and brief.
  5. Ending your email. End it formally, expressing your wish that you look forward to hearing from them. Not ‘Thx!’.
  6. Spelling. Before you hit send, read through what you have written and double check your spelling and grammar. 99.9% of emails will end up in the delete folder if misspelled.
  7. CV. Attach your cv, ensuring that your cv is named with your name, date and position you have applied for.

    Please refer to our blog on ‘You Career & Social Media’ as your next step.

 

Email Etiquette